Setup an event product

Setup an event product

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Overview

FooEvents essentially extends WooCommerce products and add event and ticketing functionality. FooEvents adds an event tab to the WooCommerce product settings. The event tab provides various fields that can be used to configure your event and ticket.

Instructions

  1. To create and event, go to Products > Add Product in the main menu
  2. Complete the title, body, description, tags, categories, featured image and gallery as needed
  3. Go to the Product Data tab set and select ‘Events’
  4. To activate event functionality set the ‘Is this product an event?’ dropdown to ‘yes’. Doing so will reveal additional fields used to create your event
  5. Complete the event tab fields by entering your events information

Event settings

DateThe date that the event is scheduled to take place
Start timeThe time that the event is scheduled to start
End timeThe time that the event is scheduled to end
VenueThe venue where the event will be held
GPS CoordinatesThe venue’s GPS coordinates
Google Maps CoordinatesThe GPS coordinates used to determine the pin position on the Google map that is displayed on the event page. NB: Please ensure you use the following GPS format:

DirectionsText directions explaining how to find the venue
PhoneEvent organizer’s landline or mobile phone number
EmailEvent organizer’s email address
Ticket logoThe logo which will be displayed on the ticket in JPG or PNG format

  • Minimum width – 200px
  • Minimum height – N/A
Ticket border colorThe color of the ticket border
Ticket buttons colourThe color of the ticket button
Ticket button text colourThe color of the ticket button’s text
Include purchaser / attendee details on ticket?Selecting this will display the purchaser or attendee details on the ticket
Display “Add to calendar” on ticket?Selecting this will display an “Add to calendar” button on the ticket. Clicking this will generate a .ics file.
Display date and time on ticket?Selecting this will display the time and date of the event on the ticket
Display barcode on ticket?Selecting this will display the barcode on the ticket
Display price on ticket?Selecting this will display the ticket price on the ticket
Capture individual attendee details?Selecting this will add attendee capture fields on the checkout screen
Capture attendee telephone?Selecting this will add a telephone number field to the attendee capture fields on the checkout screen
Capture attendee company?Selecting this will add a company field to the attendee capture fields on the checkout screen
Capture attendee designation?Selecting this will add a designation field to the attendee capture fields on the checkout screen
Email tickets?Selecting this will email the tickets to the attendee once the order has been completed
NB: Once you have completed these fields please make sure that you save your post before proceeding!

Ticket types and variations

You can create various ticket types using WooCommerce attributes and variations. To do this please follow these instructions:

 

  1. Go to the ‘Attributes’ tab in the Product Data panel
  2. Create a new attribute called ‘Ticket Type’. It’s very important that the attribute is called this as this is the name that is used to reflect the ticket type on the actual ticket
  3. Add the name of each ticket type under values and separate them with the pipe symbol ‘|’ e.g. VIP | General | Early Bird
  4. Make sure that you select ‘Visible on the product page’ and ‘Used for variations’
  5. Save the attributes
  6. Click on the ‘Attributes’ tab in the Product Data panel
  7. Add a variation for each ticket type and specify the relevant ticket criteria (price, in stock etc.)
  8. Make sure that you select ‘Enabled’
  9. We recommend that you select ‘Virtual’ if you do not want the shipping information displayed on the checkout screen
  10. Save/update the post once all variations have been added
  11. The ticket type variations will now display as ticket options when purchasing a ticket

Once your product is published it will appear in your WooCommerce store and users will be able to purchase tickets for your event.

We have published a tutorial blog post to better illustrate how to use variations with FooEvents:
How to create different ticket types in FooEvents using WooCommerce variations and attributes

Download the Free

Ultimate Event Checklist!

A lot goes into an event and it can sometimes be difficult to know where to start and what to do next. To help you out, we've created a print-friendly PDF checklist as well as a downloadable spreadsheet version which will help ensure that your next event runs smoothly.

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