4 Easy Ways to Manage Attendee Check-ins

Making sure your event’s attendee check-in process runs smoothly can make all the difference and ensure your event gets off to a good start. FooEvents offers a variety of ways to handle attendee check-ins, ensuring a smooth experience for both organizers and attendees. But before we dive into the attendee check-in methods, let’s quickly cover how FooEvents helps you sell tickets seamlessly.

Selling Tickets with FooEvents

FooEvents is a powerful event and ticketing plugin for WordPress and WooCommerce that allows you to create and manage events directly from your website. Whether you’re organizing single-day events, multi-day events, or bookable events, FooEvents has got you covered. You can sell tickets for a wide range of events including conferences, concerts & shows, virtual events, courses, classes & training, venue & event bookings, sports events, and loads more. With customizable ticket types and pricing, detailed attendee management tools, and the ability to automatically email digital tickets with QR codes for easy check-in, FooEvents makes event management a breeze.

Managing Attendee Check-ins

Now that you have a basic understanding of what FooEvents is and how it helps you sell tickets, let’s explore four methods you can use to manage attendee check-ins with FooEvents.

1. FooEvents Check-ins Apps

If you have a smartphone then you’re all set! The FooEvents Check-ins apps are available for both iOS and Android devices, making it easy to manage attendee check-ins on the go. These apps allow you to scan QR codes on tickets, verify attendee information, and check them in quickly. The app syncs with your WooCommerce store, ensuring that your attendee check-in data is always up-to-date.

How It Works:

• Download the App: Start by downloading the FooEvents Check-ins app from the App Store or Google Play.
• Log In: Log in to the app using your WooCommerce store credentials.
• Scan Tickets: Use your device’s camera to scan the QR codes on attendees’ tickets. The app will instantly verify the ticket and check-in the attendee.
• Offline Mode: Even if you lose internet connection, the app will continue to work in offline mode and sync the data once you’re back online.

Why You’ll Love It:

• Syncs instantly with WooCommerce.
• Super quick QR code scanning.
• Works even when you’re offline.

2. Express Check-ins

The FooEvents Express Check-ins plugin provides an admin interface for event staff to manage attendee check-ins quickly and efficiently. You can even connect a barcode scanner or QR scanner to your device and scan tickets using the auto check-in option. This method allows your team to manage the check-in process seamlessly, reducing wait times and enhancing the overall experience for attendees.

How It Works:

• Set Up the Plugin: Install and activate the FooEvents Express Check-ins plugin on your WordPress site.
• Admin Interface: Use the intuitive admin interface to search for attendees by name, email, or ticket ID.
• Auto Check-in: Connect a barcode or QR scanner to your device. As you scan tickets, the system will automatically check in attendees, speeding up the process.
• Manual Check-in: For those without QR codes, you can manually mark attendees as checked in through the admin interface.

Why You’ll Love It:

• Streamlined admin interface.
• Runs in your WordPress admin area.
• Supports barcode and QR scanners with auto check-in.
• Super fast, especially when used with a barcode scanner.

3. FooEvents POS

FooEvents POS isn’t just for selling tickets—it can also check in attendees automatically when they buy a ticket at the door. This seamless integration is a lifesaver for managing sales and attendee check-ins at the same time.

How It Works:

• Set Up POS: Install FooEvents POS plugin (only takes a minute).
• Enable auto-check-ins: Go to the Settings section in FooEvents POS and enable the auto check-in option.
• Sell Tickets: Use FooEvents POS to sell tickets at the event. As tickets are sold, they are automatically checked in, ensuring real-time updates to your attendee list.

Why You’ll Love It:

• Combines ticket sales and check-ins.
• Automatically checks in attendees when they buy a ticket.
• Simplifies your workflow.

4. Editing a Ticket in the WordPress Admin Area

You can also manage attendee check-ins by simply editing their ticket information directly in the WordPress admin area. You can also edit other details such as the attendees details and custom fields.

How It Works:

• Access Ticket Orders: Log in to your WordPress admin area and navigate to FooEvents > Tickets.
• Edit Ticket: Find the ticket associated with the attendee and click to edit the ticket details.
• Update Status: Change the check-in status to “Checked In” and save your changes.
• Manual Adjustments: This method is perfect for making manual adjustments or handling special cases where automated check-ins aren’t possible.

Why You’ll Love It:

• Gives you full control.
• Perfect for office use, small events, or special cases.
• Easy to access and manage.

Conclusion

With these four methods, FooEvents makes managing attendee check-ins a breeze. FooEvents offers a variety of fast, integrated attendee check-in solutions that will fit perfectly with your event. Ready to make your next event the best one yet? Sign up for FooEvents and experience effortless event management firsthand!